The document entry page is used for maintaining the text or abstract text of any census listings, deeds, wills, or other documents. Each document is maintained as a separate entity to minimize the chances of its text being compromised with commentary or editing. Through this page the same document can link to the records of multiple people.
- Type: The type of document being entered
- Date: The date of the document. Acceptable date formats are the same as those when entering event information.
Note: When entering a census listing, with the year between 1790 and 1840, a key to the age ranges will appear above the text entry box. It's not guaranteed to be accurate for all counties and states, but nevertheless should be helpful to avoid confusion and errors.
- Sources: The source is where the document came from -- a book, which library, a website, another researcher, etc. See the separate page on Sources.
- Full Text: The full text of the document or abstract. Note: For historical accuracy, try to keep to the original wording where possible. If annotations or comments are needed, enclose in [square brackets]. While entering the text, commonly used phrases are available with the Ctrl+Alt hotkeys listed at the bottom of the page.
- Related People and Places: The related sections provide a way to link multiple people and / or multiple locations to the document. The person to whose record the document is added automatically fills in his/her ID number -- you just need to pick a "Role". Then for any additional people or places, click "Save & Continue".
For linking a person already in the system, choose his/her role, first and last names, and click the "Name Search" button. In the popup window, click the correct name, and then this person's ID will be inserted into the page. The names are no longer needed with the ID having been found. If the person is not found, leave the typed names there and save.
Once linked, people and places will be listed above the link fields, showing related information if found. To edit one of these links, click the line. To delete a link, click the line and then click "Delete Related Link".
On the browse page under the Documents section, the linked people here are displayed as links to their own records, which will again show the document on their record, linking back to the original person. These links are based on their name being found in the document text. If their name is mentioned in some other form, add their actual name in [square brackets], and this should enable the link.