|See a tutorial on entering place names|
Events can be entered in two different places -- on the main page when adding or editing a person, or under the His / Her menu, go to Add > An Event.
The latter is for when you know that all you need is to add one or more new events (not editing anything else). This has all the same choices, but is only for this one purpose, and should be faster as it does not need to process anything else.
Causes of Death
- Events: An unlimited number of events may be added, though only one birth, one death, and one grave event are allowed. If alternate birth or death dates are needed, they can be entered in the notes. If all of the lines for events fill up, save the record and re-enter it, and more lines will be available.
- Events - Type: Current types include birth, christen, office, military, organization, reside, immigrate, death, grave, marriage, divorce, and a few others. Types such as Education and Occupation are for when this information is tied to a date or place. To record this information, but not related to a date or place, go to the general Notes field, on the Notes tab.
Other event fields are hidden by default, until an event type is chosen -- then the remaining fields appear. This helps to shrink the amount of vertical space occupied until that space is needed.
Tip: When adding new events, typing the first letter of an event will select it and move to date for ones that have only one with that letter. For example, there's only one "B" for "Birth" or "G" for "Grave". For others that have multiple for a first letter like "O" or "Office", "Organization", or "Other", the event type remains selected so you can select the right one, and then tab on to the date.
- Events - Date: Read more on formatting dates.
- Events - Place: The place data entry is separated into 3 different fields -- US State / Country, County / Province, and City / Town. When choosing a US State or country, the county list will refresh to show only counties in that state or country. For all US states and many countries, the list should be complete with all choices. When choosing a county, the city/town list will refresh to show a list of cities, towns, churches, and cemeteries defined for that county. Here you can pick from the existing list, or enter your own if yours is not found.
In all 3 lists, your own entries from the past 15 days will show at the top, separated by a line and then the remainder. For frequent entries, you should be able to choose from one of these at the top.
Tip: Type the first letter of an entry, and when the correct one is found, use the tab key to move to the next field.
For editing the city, town, and other location information of an existing entry clicking into this field will bring up the list of places in the selected county, making it easy to pick an alternative.
- If a state and city are known, but not the county, skip the county selection and type in the city. Then click the icon on the right, and a gazetteer page will try to locate the city entered. If this finds the correct county, then go back and select the county. If the county is still not known, then go ahead and leave it blank.
- If you know a county, but it is not in the list -- double-check your county to see if there's a mistake, or email me about a possible mistake in the county list.
- If only a town is known, but not the state, then just enter the town by itself.
- For other countires not yet found in the list of countries, enter the country with the city in the form "Country, City", and the country will eventually find its way to the list of countries.
Consistency is important for the color coding to work, and to help with general usability. Always include the state and county when known. Read more on formatting place names.
It may also be helpful to type part of a place name and click the button, or press the F12 key -- this is bring up a list of all places that contain this phrase. From this list you can click to fill this into the field where you were typing. The list will default to showing only the places in your own records, but there is a choice to "Show Everyone's", which will help to maintain consistency across branches.
Though the data entry is somewhat automated, in that you don't have to type the names of the country, state, county, and often not the city, it can still be time-consuming if you are repeating the same information over and over for successive records.
To aid in this, you can define hotkey combinations for places. Each state / county / city combination is added to a list that shows on the right side of the screen. If all 10 slots are filled, a new combination replaces the one least recently used. Then when adding or editing other people, with the cursor in a event field, press hold down the ALT key, and then a number 1 through 0.
You can drag and resize the box to put it wherever you want it, and whatever size you want it, and it should stay there from edit to edit. So if it shows off your screen, you can just move it to anywhere you can see it.
The "ALT" key may vary by computer and browser. For PC users, it may be ALT or ALT+SHIFT, or for Mac Users OPT or OPT+CTRL. See this related note.
- Events - Questionable / Uncertain places: To the right of the place entry field is a checkbox for marking a place as questionable or uncertain. Instead of typing a ? or "probably" or something like this in the field, just check the checkbox and leave the text to be the place itself.
- Events - "OF": In cases where you want to list someone as being "of" a place, check the "of" checkbox instead of typing it in the name of the place.
- Events - Notes: The notes field with each event if for any additional information related to the event, beyond the actual date and geographical place.
- Event Color Codes: In the browse, pedigree, and descendant pages, the birthplaces are color coded to provide a quick overview of where the family has migrated from and to. Each US state or foreign country relate to a general color, and counties or provinces within the state or country are shown in different shades of this general color. If county colors for your family are not yet defined, email them to the Site Administrator.
: Part of the "Death" event is a place to record one or more causes of death. As you start typing, a lookup list of existing causes will come up. Choose an existing one or continue to type a new one. Remember to keep the entries brief and consistent so that they are re-usable for other ancestors. Then clicking one goes to a list of others with the same cause of death.Grave Disposition Unknown
: Part of the "Grave" event is a "Disposition Unknown" checkbox. Like on Findagrave.com, it is not for cremations, people missing in action during war, or lost at sea, as in these cases the disposition is known. It's only for when it is truly unknown. Use it if you have searched Findagrave and Billion Graves thoroughly and have not found the person in question, or if there's a "Burial Unknown" memorial entered there. Down the road this can help to distinguish people who have been searched but not found, vs. people who have not yet been searched.Editing Events
When editing a person's information, since there may be many events for this one person, all existing events will be collapsed down to one line each. The date field is visible and editable, but to edit anything else, click the arrow or the brief description on the right side. Then make any changes needed, and save.
To delete an event, blank out the "type" selection, and save.